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21 Institutional Advancement: Institutional Advancement



Light of Flames Leadership Award 1977


        Methods of Giving, 1985


Div. of Institutional Advancement Program 2002

                  Fund Campaign 2001

Division of Institutional Advancement, 21

I. Overview

Title: Division of Institutional Advancement Records

Dates: 1964-

Creator: The Division

Location: University Archives & Special Collections - Lehman 201

Record Group ID: 21 / 1-7

Extent: 20 boxes (10 linear ft.)

Language: English


II. Historical note

In 1964 the Development Division was created as a significant resource of active support to increase viability to the College.

A Board of Governors for Development was created on Feb. 1979, with the purpose of serving as the primary support structure for the Development Division. The group was expected to become very active in generating ideas and in personal involvement toward strengthening the base of Barry College. Responsibilities and objectives of the Board included [1] to serve as an advisory group to the Vice President for Development in consideration of development planning and projects relative to programs, events, and fund raising activities, [2] to participate in fostering and developing new sources of corporate and individual financial support, and [3] to recommend ways and means to assist Barry College in attaining its short and long range objectives.

On June 1, 1987 the Development Division was reorganized into the Division of Institutional Advancement which consisted of the following departments: Alumni Affairs, Records, Capital Campaign and University Relations.

The Mission of IA was to support the mission of Barry University through all forms of development to (1) enhance quality academics by increasing funds available for programs, scholarships, endowments, capital and operating expenditures, (2) to add to the caring environment by establishing a spirit of service to administrators, faculty, staff, alumni an students and (3) to provide community service to Greater Miami by active participation by members of the division in appropriate organizations.

As for today, the Division consists of: Alumni Relations and Annual Giving, Advancement Services, Conference and Events Services, External Affairs and Government Relations, Grants and Sponsored Programs, Foundation Relations, and Marketing & Communications.


III. The Collection

This collection documents the history and administration of the Division of Institutional Advancement. Records include administrative files, publications, information about the departments in the Division, and memorabilia. Included in Events Services are files of President’s Dinner from 1972-1989 and Starlight Balls, from 1978-1988, but most important, Founders Day since 1942 to the present,

Photograph and audiovisual materials related to Events can be found in Barry University Photograph Collection and Audiovisual Collection.

The collection is organized into two series


Series I: The Division

Series II: Departments

Sub-Series A: Advancement Services

Sub-Series B: Grants and Sponsored Programs

Sub-Series C: University Relations

Sub-Series D: Events Services


IV. Container List

Series I: The Division

Box     Folder title

1A       General

            Board of Governors for Development

            Promotional Publications

            Annual Report, 1980-1981

            Annual Report 1981-1982

            Annual Report 1982-1983

            Annual Report 1983-1984

            Annual Report 1984-1985

            Annual Report 1985-1986

            Annual Report 1986-1987

            Annual Report 1987-1988

            Annual Report 1988-1989

            Annual Report 1989-1990

            Annual Report 1990-1991

            Annual Report 1991-1992

            Annual Report 1991-1992

1B       Annual Report 1992-93

            Annual Report 1993-94

            Annual Report 1994-95

            Annual Report 1995-96

            Annual Report 1996-97

            Annual Report 1997-98

            Annual Report 1998-99

            Annual Report 1999-2000

            Annual Report 2000-2001

            Annual Report 2001-2002

1C       Annual Report 2002-2003

            Annual Report 2003-2004

            Annual Report 2004-2005

            Quarterly Report March 26, 2001

            Special reports 1974-1980

Series II: Departments

Sub-Series A: Advancement Services

Box     Folder title

2A       Annual Fund, 1996-

            Capital Campaign 1978-82

            Capital Campaign 1985

            Capital Campaign 1990’s

            Capital Campaign, 3rd Millennium Challenge 2001

            Gifts in Kind 1973–1976

            Giving, 1985-

            Kostka Trust, 1986

            Living Endowment Fund, 1966-1969

            Restricted Funds Catalog 1973–1975

            Other Giving Opportunities, 1980-

Sub-Series B: Grants and Sponsored Programs

3A       Grants 1974-1975

            Grants Program Office, 1996

Sub-Series C: University Relations

            University Relations, 1988-

            Points of Pride, 2007-

Sub-Series D: Events Services (More deatils on separate tab Events Services)

4A       Special Events Dept., 1991-

            Special Events: flyers & programs, 1986-

            Calendar of Activities, 1973-

            Chapel Renovation/Honor Tip O’Neill, 1992

            Christmas Party, 1992

            Col. Uri Dromi, Israeli vis-à-vis the Palestinians 1988

            Common Wealth Institute 2012

            Education Day 1987-1995

            Education Day 1996-

            Faith and Freedom Award

                     See Founders Ball

4B       Golf Tournaments, 1980-2000

            Golf Tournaments, 2001-

            Hardball MSNBC Program at Barry 2003 (Chris Matthews)

            Human Spirit, 2011

            ICUF scholarships- programs, 1999-2000

            Jewish-Christian Relations Rosenhaus Lecture Series, 1980-1984

            Laudare Medal, 1974

            Light of Flames Leadership Award, 1976-1977

          Orange Bowl Coronation Ball Omni Hotel 1988-1990

4C       President’s Dinner, 1972-1985

4D        President’s Dinner 1986-1989

            Reassessing America’s Global Role, 1996

            Sr. Jeanne O’Laughlin’s Golden Jubilee 1996

            South Florida Unites- One Peace at a Time 1987

5A       Starlight Balls: history, 2003

            Starlight Balls, 1978-1988

6A       The Founders- Biographical information

            Founders’ Day Annals Excerpts

            Founders’ Day Speeches 1942-1967

            Founders Day Addresses, 1953-1976

           Founders’ Day Hymn

            Founders Day Programs & publicity

            Founders’ Day 1941-1960

6B       Founders Day 1961-1980

            Founders Day 1980 Interfaith Convocation

6C       Founders Day 1981-1985

            Founders Week 1986-1987

            Founders Day 1988

6D       Founders Week Golden Jubilee: Exhibit Committee, 1989

            Founders Week Golden Jubilee: Jubilee Committee Meetings

            Founders Week Golden Jubilee: Various Committee Meetings

            Founders Week Golden Jubilee: Schedule of Activities

            Founders Week Golden Jubilee: Special Correspondence

            Founders Week Golden Jubilee: Special Programs/activities 1989

            Founders Week Golden Jubilee: Special Programs/activities 1990

            Founders Week Golden Jubilee: Bulletin

            Founders Week Golden Jubilee: Commemorative Calendar

            Founders Week Golden Jubilee: Edition of The Flame

6E        Founders Week Golden Jubilee: Dominican Sisters Poster

            Founders Week Golden Jubilee: Miami Shores Proclamation

            Founders Week Golden Jubilee: Miami Shores Chamber of Commerce Newsletter

            Founders Week Golden Jubilee: Miscellaneous

            Founders Week Golden Jubilee: Newspaper Clippings

            Founders Week Golden Jubilee: Southern Bell Telephone Book Cover

6F        Founders Week 1991-1997

6G       Founders Week 1998-2003

6H       Founders Week 2004-

7A       Founders Ball 1989-2001

7B       Founders Ball 2002-2010

            Faith and Freedom Award, 2011-


V. Administrative Information

Acquisition Information: Transfer, Special Events Unit; 1997, 2001; President’s Office, 2010; Institutional Advancement, 2002.

Access Restrictions: This collection is open for research, some restrictions may apply

Processed by: Sr. Arnold Benedetto, 2001-2009. Revised and updated by Ximena Valdivia with assistance of student Andreana Morency, 2013

Preferred Citation: Division of Institutional Advancement Records, Barry University Archives and Special Collections, Miami Shores, Florida

Subject Guide

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Frances Sciurba